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Location
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- Is the site conveniently accessible to the majority of those who will be attending the presentation?.
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Accomodations
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- Will participants be staying onsite (or nearby) for several days, or returning to their jobs or homes immediately after the session?
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Scale
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- How do the size of the facility and the size of the group compare?
- A small group at a large facility may receive relatively low priority compared to larger, more demanding clients.
- A large group may overwhelm a smaller facility’s physical and staff resources.
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Security
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- Will confidential material be discussed?
- If so, it may be important to know who’s in the next room. If high-level participants are involved, the openness or seclusion of the site may be an important consideration.
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Meeting Place
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- Is the space provided conducive to the style of presentation envisioned?
- How much latitude do you have in customizing the meeting room to your specific needs?
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Audiovisual Capabilities
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- Is the site wired for large-screen projection?
- Live satellite feeds?
- Secure connectivity to the organization’s LAN or WAN?
- Can it provide adequate, up-to-date projection equipment from its own resources, or will it need to be rented from a provider in the area (or supplied by the presenter)?
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Staff Capabilities
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- What kinds of specialists are available onsite and what kinds of expertise will need to be provided entirely by the group?
- Will there be an AV technician available to handle set-up and test the projection system, brief the presenter on the specific characteristics of the equipment provided, and solve problems that may occur in the course of the program?
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